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Executive Assistant

Point Seven Group (Point7) is in search of a Contract Executive Assistant based in NY, NY. While the role will begin as a Contract position, it can become a full-time role after the two month engagement concludes, if mutually agreed upon by both Parties. Point7 is pleased to offer full-time hires a generous benefits package including health insurance, vision insurance, dental insurance, 401k matching, education stipend, competitive salaries and a generous PTO offering. This is not your ordinary Executive Assistant position; we are in search of a dynamic professional interested in growing alongside our team, supporting across a broad range of projects and assignments. This position is a high visibility role reporting directly to Point7’s CEO, Ashley Picillo. The role will consist of in-person work as well as remote work and on-site work at various events and client sites. The ideal candidate has more than five (5) years of experience supporting an Executive and/or Executive Team and recognizes that the core function of this role is to preserve time for the CEO, allowing the organization to grow and continue expanding. The Executive Assistant is responsible for executing upon a variety of assignments that ensure smooth day-to-day operations.

Summary of Job Descriptions:

The duties and responsibilities below are not exhaustive.

Identification of Opportunities:

  • Identify assignments/opportunities to operate more efficiently.
  • Communicate recommendations to the CEO articulating specific adjustments that will allow for smoother operations.
  • Identify ways to remove work from the CEO and streamline the completion of assignments.

Logistics and Scheduling:

  • Coordination of travel for the team (Client travel and internal travel) and drafting of clear, detailed, and well-formatted itineraries.
  • Responding to emails to schedule meetings and phone calls on behalf of CEO and potentially other members of the Point7 team.
  • Booking appointments, reservations and confirming meetings upon request.
  • Preparing agendas, meeting presentations and materials.
  • Supporting CEO in coordinating/planning experience for the team to promote workplace culture building.
  • Maintain the Companywide Point7 calendar.
  • Sending email reminders to the team related to upcoming team OOO, travel and holidays.
  • Ensure that the CEO has adequate time each day/week to complete critical work by ensuring that meetings are booked for succinct amounts of time.
  • Reschedule meetings in the event CEO’s travel plans change or an emergency arises.

Project Management Accountability:

  • Utilize Point7’s Project Management software (Monday.com) in accordance with Company policies.
  • Establish automations and reports (upon request) to promote more efficient, teamwide usage of the project management system.
  • Review assignments for CEO and block time accordingly on CEO’s calendar to complete work reviews and/or assignments, assuring that all assignments are accounted for and time has been budgeted for completion.

Research and Strategy:

  • Contribute to client management efforts, including: conducting research; preparing statistical reports; drafting and editing documents, correspondence, presentations; and handling information requests.
  • Assist in creating office management and standard operating procedures for improved work flow and anticipated future needs as organization grows, and ensure proper communication of the same.
  • Manage information systems operations, including hardware; software; desktop support; internal telecommunications; and strategic systems development and planning, and serve as the administrator for G-suite, Google Meets, Slack, HubSpot, Monday.com, and any programs/applications needed. Support communications systems by identifying needs and evaluating alternative options.
  • Other duties as assigned and agreed upon.

Read the full job description here

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Point Seven Group at MJBizCon in Las Vegas, Nevada
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